Connect QuickBooks
Desktop or Online. Your company file stays where it is.
QuickBooks Desktopa small tray app on the computer that runs QuickBooks
QuickBooks Onlineconnect directly
Zapps A/R · for businesses that already use QuickBooks
Reminders get ignored.
Follow-ups get paid.
A daily list of who to follow up with, built from your open QuickBooks invoices. Every call, email and note is saved on the customer's account, so nobody starts from scratch.
A call, email or message from someone who knows the account gets paid.
14 days free. No card to start. Cancel anytime. Zapps A/R only reads QuickBooks. It never changes it.
Harbor Supply
Sample$4,280
62 days past due
Last time: called two weeks ago
Handled by maria@yourcompany.com
Works with QuickBooks Desktop and Online
QuickBooks DesktopQuickBooks Online
14 days free
No card to start
Cancel anytime
How it works
Set your rules
For the whole company, like "add at 30 days past due," or for one customer, like "Call every Monday."
Log the follow-up
Called, Emailed or Messaged, with a note and an optional promise-to-pay date.
What you get
Everything your team needs to chase what's owed.
Dashboard
See what customers owe, grouped by how many days past due, so you know where the money is stuck.
A to-do list for today
Customers who need a follow-up, sorted by when. Log it, reschedule it or skip it.
A panel for each customer
Open invoices, past notes and promise-to-pay dates in one place. Leave comments and assign the customer to a teammate.
Rules
"Add at 30 days past due" for the whole company. "Call every Monday" for one account.
Your whole team
Add everyone who collects.
Reads only
Zapps A/R never changes your invoices, payments or company file.
Know where your team stands without logging in.
Zapps A/R emails your team on weekdays. In the morning, each person gets the work waiting for them. At the end of the day, each person gets what they logged, and owners and managers get one short summary of the whole team.
Today at Cobalt Bay DistributingFrom Zapps A/R · owners and managers
Sample
Open receivables by age
- 0–30 days · 5 customers$10,445.00
- 31–60 days · 6 customers$10,645.00
- 61–90 days · 1 customer$1,850.00
- 91–120 days$0.00
- Over 120 days$0.00
Total open$22,940.00
$1,200.00 came in today (example figure)
People
Maria — 3 follow-ups logged, 2 still waiting
Sam — nothing logged, 4 still waiting
Open today's list
Owners and managers get this each weekday evening, between 5 and 8 PM.
One short email with the receivables total, what came in, and what each person has and hasn't logged.
Sample Morning: your follow-ups for today, only when there is something waiting.
I kept seeing the same thing: every time someone sat down to work the A/R list, they started over. It took a lot of time, and when things got busy, collections was the first thing to slide. So I built Zapps A/R. It reads your open QuickBooks invoices and gives your team one list of who to follow up with today, with every note and promise to pay saved.
Why not just use QuickBooks or a spreadsheet?
| Zapps A/R | QuickBooks alone | A spreadsheet | |
|---|---|---|---|
| Who to follow up with today | A daily list | Overdue lists and reminders; no per-person daily list | You build and maintain it |
| Adds overdue customers by rule | Yes | Customer-reminder rules; no per-customer follow-up rules | Only with formulas you write |
| Promise-to-pay dates | Saved with the note | No dedicated field; use notes or To Dos | A column you maintain |
| Notes on the account | Saved for the whole team | Customer notes; no shared follow-up log | Depends on how well it's kept |
| Owner email | Weekday morning and evening emails, readable without logging in | Scheduled aging report; no team activity summary | Not without custom automation |
| Cost | From $50 a month | Reminder features included in some plans | Free to start, but it takes staff time |
Based on QuickBooks Desktop and QuickBooks Online features as of October 2026. Features vary by version and plan.
Simple pricing
$50/month
Up to 50 customers with an open invoice
$99/month
Up to 200 customers with an open invoice
$149/month
Unlimited customers with an open invoice
Everyone on your team who collects is included. 14 days free. No card to start. Cancel anytime.
A customer counts when an invoice still has a balance. We use the highest count from the month before. The price is set on the 1st and stays for the month.
Questions before you start? Call (718) 550-9626.
Questions
Does Zapps A/R change QuickBooks?
No. Invoices, payments and the company file stay in QuickBooks. Zapps A/R reads your open invoices and keeps the notes.
Is Desktop the same setup as Online?
Same list, same prices. Only the connection step differs: Desktop uses a small tray app on your computer, and Online connects directly.
Who sees the notes?
Anyone at that company who can sign in to Zapps A/R.
What happens to the notes if we cancel?
Canceling stops the charge. Notes stay until you ask for the account to be removed.
Are the 14 days charged up front?
No. The 14 days are free, and no card is taken to start. If you subscribe with more than two days left in your trial, your card is saved and the first charge waits until the trial ends. If you subscribe with two days or less left, or after the trial is over, you're charged the monthly price that day. It renews on the same day each month.
How is the price picked, and when does it change?
A customer counts when an invoice still has a balance. Up to 50 is $50, up to 200 is $99, more than that is $149. We use the highest count from the month before. The price is set on the 1st and stays for the month.
What about a second company?
A second company is a separate bill, priced the same way from its own customers.
Stop letting receivables slip to the back burner.
14 days free. No card to start. Cancel anytime.
Start free for 14 daysStart free for 14 days
Profile
Two-factor
The next step shows a key on this screen only. Nothing is saved until the code matches. Cancel throws it away.
Scan this with an authenticator app, then enter the code. Nothing is saved until the code matches. Cancel throws this key away.
Or enter this key. It is not saved yet.
Daily notes
Morning and end of day, weekdays only, to the email on this profile.
Total open
$0.00
Aging
To-do
QuickBooks has not been refreshed yet.
Select a customer from the list.
Admin
The books stay in QuickBooks.
Connection
Not connected to QuickBooks.
On the QuickBooks computer, download the tray, open it, and sign in with these.
Username
Password
••••••••••••
Company profile
0 / 120
Rules
These run for every customer, until you turn one off for someone.
Who is covered
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People
Users collect. Managers review. Only the owner adds people.
Work logged
Pick a day to see calls, snoozes, and skips.
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Subscription
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